Hi Kyle,
Do I need to send my expenses to you UKPN?
Kind Regard's
Jennifer
From: Jennifer Austin <jenniferanneaustin@hotmail.co.uk>
Sent: 13 April 2018 12:56
To: Sian Henley; Mayers K.
Cc: jenniferanneaustin@hotmail.co.uk
Subject: Re: Edinburgh outreachtravel expense claim form
Sent: 13 April 2018 12:56
To: Sian Henley; Mayers K.
Cc: jenniferanneaustin@hotmail.co.uk
Subject: Re: Edinburgh outreachtravel expense claim form
Hi there,
It was lovely to help out. where do I need to send my expenses to?
Jennifer
_______hi ________________________
From: Jennifer Austin <jenniferanneaustin@hotmail.co.uk>
Sent: 03 April 2018 12:50
To: Arctic
Subject: Re: UK-Russia ECR event - travel expense claim form
Hi Please find attached the digital copy of my expense form.
(signed copy to follow)
Kind Regards
Jennifer
________________________________
From: Buzzard, Samantha Claire <s.buzzard@ucl.ac.uk>
Sent: 29 March 2018 13:51
To: jack.landy@bristol.ac.uk; paul.mann@northumbria.ac.uk; A.C.Tessin@leeds.ac.uk; Mark.Stevenson@newcastle.ac.uk; J.Faust@leeds.ac.uk; R.Mayfield@soton.ac.uk; J.Lea@liverpool.ac.uk; Jon.Hawkings@bristol.ac.uk; saule.akhmetkaliyeva@stu.mmu.ac.uk; eljones3@sheffield.ac.uk; lucie.malard@northumbria.ac.uk; aim39@cam.ac.uk; Baresic, Domagoj; JenniferAnneAustin@hotmail.co.uk; Joseph M Cook; annagebruk@gmail.com
Cc: Arctic; Burgess, Henry H.; Mayers K.; Archana Dayal
Subject: Fwd: UK-Russia ECR event - travel expense claim form
Hi all,
Thank you all for your participation in the Cambridge event last week, I'm sure you'll agree it was a really productive time and I'm excited to see how the outcomes turn out. I've attached here the claim form and a reminder of Henry's instructions, if you could all fill this in asap that would be brilliant.
(And send them to arctic@bas.ac.uk<mailto:arctic@bas.ac.uk> not to me or any of the UKPN people please!!)
Thanks,
Sammie
Moscow event
Lunches on both the event days will be provided and paid for centrally, as will the event dinner on Thursday.
I think that breakfast is included in the hotel costs, if not, then of course people should claim it.
Max lunch allowance is £15, dinner (as needed) is £25
Claims should include the expenses from leaving home on Wednesday until the end of the event, including travel home. But not including any extra days in Moscow.
All original receipts/tickets are needed.
Claims should be submitted as soon as possible after the Moscow event - by 9 March latest please. One claim only please.
We had indicated a maximum budget of £1100. With lunches and dinner provided this should now be less. For budgeting here it would be really helpful if people were able to let you know what their likely rough total for flights/hotel/visa/other travel will be - say, by the end of the week? And if you could let us know the approximate total that would be excellent.
Cambridge event
Lunch on both days will be included, as will dinner on Thursday.
Allowances etc otherwise as above
Hotel accommodation - maximum of £120 per night, inc breakfast and VAT. Suggest that people book for two nights (combination as needed)
Russian participants will be staying at Travelodge Cambridge Central, Clifton Way, CB1 7DY (check-in Weds, check-out Sat)
Overall budget for hotel/travel/other per person should be around £300, but if significant travel/distance involved then this can be flexible.
All original receipts/tickets are needed
Claims must be submitted as soon as possible after the event - ideally in the day or two afterwards by email via printing, signing and scanning - in order for payments to be processed effectively this financial year. One claim only please.
Specific explanatory notes on the claim form below:
Point 1: Under council (1a), put NERC-BAS.
Point 2: Complete all details as fully as possible.
Point 3: Under Certificate by claimant, claimants must print out the form and sign it and either scan and email or send by post.
Point 4 - claimants can ignore, we complete this.
Point 5 - please make sure bank details are clear
Point 6 - just enter the details of claims.
Point 7 - if anyone is driving, they can claim mileage which is 0.45p per mile.
Reminder - All original receipts are needed in order to claim.
Many thanks
Henry
Henry Burgess | Head, NERC Arctic Office | British Antarctic Survey | Rm 318 | High Cross, Madingley Road | Cambridge CB3 0ET | henry.burgess@bas.ac.uk<mailto:henry.burgess@bas.ac.uk> | Tel: +44 (0)1223 221426 | Mobile: +44 (0)7590 461620
________________________________
This message (and any attachments) is for the recipient only. NERC is subject to the Freedom of Information Act 2000 and the contents of this email and any reply you make may be disclosed by NERC unless it is exempt from release under the Act. Any material supplied to NERC may be stored in an electronic records management system.
________________________________
It was lovely to help out. where do I need to send my expenses to?
Jennifer
_______hi ________________________
From: Jennifer Austin <jenniferanneaustin@hotmail.co.uk>
Sent: 03 April 2018 12:50
To: Arctic
Subject: Re: UK-Russia ECR event - travel expense claim form
Hi Please find attached the digital copy of my expense form.
(signed copy to follow)
Kind Regards
Jennifer
________________________________
From: Buzzard, Samantha Claire <s.buzzard@ucl.ac.uk>
Sent: 29 March 2018 13:51
To: jack.landy@bristol.ac.uk; paul.mann@northumbria.ac.uk; A.C.Tessin@leeds.ac.uk; Mark.Stevenson@newcastle.ac.uk; J.Faust@leeds.ac.uk; R.Mayfield@soton.ac.uk; J.Lea@liverpool.ac.uk; Jon.Hawkings@bristol.ac.uk; saule.akhmetkaliyeva@stu.mmu.ac.uk; eljones3@sheffield.ac.uk; lucie.malard@northumbria.ac.uk; aim39@cam.ac.uk; Baresic, Domagoj; JenniferAnneAustin@hotmail.co.uk; Joseph M Cook; annagebruk@gmail.com
Cc: Arctic; Burgess, Henry H.; Mayers K.; Archana Dayal
Subject: Fwd: UK-Russia ECR event - travel expense claim form
Hi all,
Thank you all for your participation in the Cambridge event last week, I'm sure you'll agree it was a really productive time and I'm excited to see how the outcomes turn out. I've attached here the claim form and a reminder of Henry's instructions, if you could all fill this in asap that would be brilliant.
(And send them to arctic@bas.ac.uk<mailto:arctic@bas.ac.uk> not to me or any of the UKPN people please!!)
Thanks,
Sammie
Moscow event
Lunches on both the event days will be provided and paid for centrally, as will the event dinner on Thursday.
I think that breakfast is included in the hotel costs, if not, then of course people should claim it.
Max lunch allowance is £15, dinner (as needed) is £25
Claims should include the expenses from leaving home on Wednesday until the end of the event, including travel home. But not including any extra days in Moscow.
All original receipts/tickets are needed.
Claims should be submitted as soon as possible after the Moscow event - by 9 March latest please. One claim only please.
We had indicated a maximum budget of £1100. With lunches and dinner provided this should now be less. For budgeting here it would be really helpful if people were able to let you know what their likely rough total for flights/hotel/visa/other travel will be - say, by the end of the week? And if you could let us know the approximate total that would be excellent.
Cambridge event
Lunch on both days will be included, as will dinner on Thursday.
Allowances etc otherwise as above
Hotel accommodation - maximum of £120 per night, inc breakfast and VAT. Suggest that people book for two nights (combination as needed)
Russian participants will be staying at Travelodge Cambridge Central, Clifton Way, CB1 7DY (check-in Weds, check-out Sat)
Overall budget for hotel/travel/other per person should be around £300, but if significant travel/distance involved then this can be flexible.
All original receipts/tickets are needed
Claims must be submitted as soon as possible after the event - ideally in the day or two afterwards by email via printing, signing and scanning - in order for payments to be processed effectively this financial year. One claim only please.
Specific explanatory notes on the claim form below:
Point 1: Under council (1a), put NERC-BAS.
Point 2: Complete all details as fully as possible.
Point 3: Under Certificate by claimant, claimants must print out the form and sign it and either scan and email or send by post.
Point 4 - claimants can ignore, we complete this.
Point 5 - please make sure bank details are clear
Point 6 - just enter the details of claims.
Point 7 - if anyone is driving, they can claim mileage which is 0.45p per mile.
Reminder - All original receipts are needed in order to claim.
Many thanks
Henry
Henry Burgess | Head, NERC Arctic Office | British Antarctic Survey | Rm 318 | High Cross, Madingley Road | Cambridge CB3 0ET | henry.burgess@bas.ac.uk<mailto:henry.burgess@bas.ac.uk> | Tel: +44 (0)1223 221426 | Mobile: +44 (0)7590 461620
________________________________
This message (and any attachments) is for the recipient only. NERC is subject to the Freedom of Information Act 2000 and the contents of this email and any reply you make may be disclosed by NERC unless it is exempt from release under the Act. Any material supplied to NERC may be stored in an electronic records management system.
________________________________
